CDL Fleet Workers' Comp Intelligence

Close Workers' Comp Leakage Before It Hits Your Renewal.

18WW helps CDL fleets organize claims, build return-to-work workflows, track driver injury risk, and turn claim activity into executive savings reports.

No contract required
90-day pilot available
Works with your existing carrier & TPA
Fleet Claims Dashboard
Live
Open Claims7
Lost-Time Drivers4
RTW Status2 of 4 placed
Documentation Gaps3 flagged
Modeled Annual Savings Opportunity$112K

RTW activity improving. Cleaner documentation may support a stronger renewal conversation.

Based on fleet size, claim history, RTW options, and implementation.
Why This Matters Before Renewal

Why This Matters Before Renewal

Most fleets do not discover claim leakage when the injury happens. They discover it later — when claims stay open, drivers remain out of work, documentation is scattered, and renewal pressure starts building. 18WW gives owners a cleaner way to see what is happening before the damage compounds.

"We had no clear RTW process. When a driver went down, it was emails, phone calls, and guesswork. By the time our broker walked us through the renewal numbers, the damage was already in the numbers."

Fleet Owner — Regional CDL Operation, 38 Drivers
The Problem

Workers' Comp Leakage Usually Starts Before Anyone Sees the Bill

01
No Clear RTW System
When an injured driver sits out because no modified-duty path is documented, every idle day can increase cost pressure on the claim.
02
Claims Handled Reactively
Without a repeatable workflow, claim communication gets scattered between supervisors, HR, adjusters, and the driver — creating gaps and delays.
03
No Executive Visibility
Owners can't fix what they can't see. 18WW turns claim activity, RTW status, and driver risk into decision-ready reporting for the people who own the P&L.
Comparison

Before vs. After 18WW

Before 18WW
  • Claims tracked in emails, spreadsheets, and memory
  • No clear 24/72-hour accident workflow
  • Injured drivers sit out longer than needed
  • Owners don't see claim cost pressure until renewal
  • RTW options are inconsistent or undocumented
  • No monthly executive savings report
After 18WW
  • Claims, RTW, and documentation tracked in one workflow
  • Accident steps are visible and time-based
  • Modified-duty options are organized
  • Open claims are easier to review
  • Savings opportunities are modeled
  • Owners get a clean executive impact report
Visibility

What 18WW Helps You Track

One place to see what is happening across your fleet — from open claims to RTW status to modeled savings.

Open workers' comp claims
Lost-time claims
Days out of work
Return-to-work status
Modified-duty placement
Accident documentation
Work ability form status
Adjuster packet status
Claim leakage risk
Driver injury-risk screening
Modeled savings opportunity
Executive report summary
What 18WW Does

One System for Claims, RTW, Risk, and Executive Reporting

Not a wellness app. Not a one-time audit. 18WW builds the operational infrastructure your team needs when a driver gets hurt.

Claims Dashboard
Track open claims, injury dates, claim status, lost-time exposure, and documentation gaps across your entire fleet in one view.
Return-to-Work Workflow
Organize modified-duty options, work ability forms, accident steps, and RTW status so every supervisor knows what to do when a driver is injured.
Driver Risk Visibility
Track movement screens, ROM documentation, and risk indicators to support better internal visibility into your highest-exposure drivers.
Executive Savings Reports
Turn claim activity into simple executive reports showing RTW progress, claim pressure, and modeled savings opportunities your team can act on.
Process

The 18WW Workflow

Four steps from your first review to ongoing claim visibility and executive reporting.

1
Review Claim History
We look at driver count, open claims, lost-time claims, average claim cost, and your current RTW process to establish a baseline.
2
Build the RTW Workflow
We help organize modified-duty options, work ability forms, accident steps, and communication checkpoints your team will actually use.
3
Track Activity
Claims, drivers, RTW status, documentation, and savings estimates are tracked in the 18WW dashboard so nothing falls through the cracks.
4
Report the Impact
You receive an executive summary showing claim activity, RTW progress, and modeled savings opportunities — ready for ownership, renewals, and advisors.
Limited Availability — 90-Day Pilot Program

Build the System in 90 Days. Measure the Impact Before Renewal.

The pilot helps your team build a repeatable claims and return-to-work workflow, track driver risk, organize documentation, and produce an executive report showing where cost pressure may be reduced.

  • Full return-to-work workflow built for your fleet
  • Modified-duty job catalog organized for your operation
  • Claims communication templates and documentation standards
  • Driver-level injury risk tracking setup
  • 90-day executive impact report with modeled savings
  • Hands-on implementation — not just a software login
Apply for the 90-Day Pilot
Month 1
Claim + Driver Setup
Import driver and claim information, review open claims, identify documentation gaps, and map current RTW process.
Month 2
RTW Workflow + Tracking
Set up modified-duty options, accident steps, work ability form tracking, adjuster packet status, and claim communication checkpoints.
Month 3
Executive Impact Report
Review RTW progress, open claim status, documentation completion, modeled savings opportunity, and next 90-day action plan.
Best Fit

Best Fit: Fleets With 10–75 CDL Drivers

18WW is built for owner-operated and closely managed fleets where process changes can happen quickly and make a real difference before the next renewal.

Best Fit
  • CDL fleets with 10–75 drivers
  • School bus operators
  • Companies with open or recent workers' comp claims
  • Fleets with lost-time claim exposure
  • Companies without a formal RTW process
  • Owners worried about renewal pressure
Not Best Fit
  • Fleets with no employees
  • Companies unwilling to track claims
  • Companies looking for medical advice
  • Fleets expecting guaranteed premium reductions
  • Companies with a strong internal claims/RTW department
Sample Executive Report

See What Owners Get Each Month

18WW turns claim activity into a simple executive report owners can actually use — not a spreadsheet dump or a carrier report full of adjuster notes.

Open claims summary
Lost-time drivers
RTW progress this period
Documentation gaps flagged
Claim leakage risk assessment
Modeled savings estimate
Next 30-day action plan
18WW Executive Summary — Monthly ReportMay 2025
Claim Overview
Open Claims7
Lost-Time Claims4
Medical-Only Claims3
RTW Status
Modified Duty Placed2 of 4
Documentation Gaps3 Flagged
Adjuster Packets Complete1 Missing
Savings & Risk
Claim Leakage RiskModerate
Modeled Savings Opportunity$112K

Based on fleet size, claim history, RTW options, and implementation.

Next 30-Day Action Plan
Close documentation gaps on Claims #3, #5, #7
Place modified duty for 2 remaining lost-time drivers
Review RTW status with supervisors before mid-month
Transparency

18WW Does Not Replace Your Carrier, Adjuster, Attorney, or Medical Provider

Where 18WW Fits in Your Existing Structure

18WW helps your internal team organize the workflow around claims, RTW, documentation, and reporting. Your insurance carrier, TPA, adjuster, attorney, and medical providers still handle their respective roles. We are not a replacement for any licensed or regulated service — we are an operational layer that helps your team work more consistently alongside those partners.

Insurance Carrier — Unchanged TPA / Adjuster — Unchanged Attorney — Unchanged Medical Provider — Unchanged 18WW — Internal Workflow Layer
FAQ

Questions Fleet Operators Ask Before Getting Started

Straightforward answers to the questions owners, safety directors, and advisors ask most.

Get a Free Claim Review

18WW combines software, workflow setup, and implementation support. The goal is not to hand you another login. The goal is to build a repeatable claims and RTW process your team actually uses — with support to make sure it sticks.

No. 18WW does not replace your carrier, TPA, adjuster, attorney, or medical provider. It helps your internal team organize the workflow, documentation, RTW options, and executive reporting around the claim — so those partners have cleaner information to work with.

No. Premiums and EMR depend on many factors outside our control. 18WW helps improve the operational inputs that can affect claim cost pressure over time: reporting speed, documentation, RTW placement, and claim visibility. Savings estimates we provide are modeled based on your specific claim history and implementation quality.

18WW is best suited for small and mid-sized CDL fleets — especially those with roughly 10–75 drivers that do not have a formal claims and RTW system. We also work with school bus operators and similar CDL-dependent operations.

A simple review of your claim history, open claims, lost-time claims, RTW process, and estimated leakage opportunities. You get a plain-language summary of where money may be leaking and what to fix first. No cost. No obligation to continue.

No Cost. No Commitment.

Find the Leakage Before It Hits Your Renewal.

Start with a free claim leakage review. We'll review your claim activity, RTW process, and documentation gaps to show whether a 90-day pilot makes sense for your fleet.

Free. No credit card.
30-minute review call
Works with your existing carrier & TPA